Meetings are normally held at the Village Hall at 7 pm, usually on the first Thursday of the month. Members of the public are welcome to attend.


Hilgay Parish Council meet on the first Thursday of each month except for August when there is no meeting.


The Council either meet at Hilgay Village Hall:


22 High St, Hilgay, Downham Market PE38 0LH


or Ten Mile Bank Village Hall


The Village Hall, Station Rd, Ten Mile Bank, Downham Market PE38 0EP


The meetings begin at 7pm


The Public are welcome to our meetings and there is 15 minutes allocated to public questions with a maximum of 3 minutes per individual.


Minutes of Parish Council meetings are available to read within one week of the next council meeting once they have been  approved.  The Council do not publish draft minutes.  Agendas are published at least 4 working days before a meeting. A copy is also displayed on the noticeboard outside of Dents in Hilgay, on the noticeboard outside the village hall at Ten Mile Bank and on the noticeboard outside St Mark's Church in Ten Mile Bank, in addition to being published on this website.

Dates of the forth coming meetings of the Parish Council and the Annual meeting.

07 October 2021 - Ten Mile Bank Village Hall

04 November 2021 – Hilgay Village Hall

02 December 2021 - Ten Mile Bank Village Hall

13 January 2022 – Hilgay Village Hall

03 February 2022 - Ten Mile Bank Village Hall

03 March 2022 – Hilgay Village Hall

07 April 2022 - Ten Mile Bank Village Hall

05 May 2022 – Hilgay Village Hall  (also annual meeting time to be notified)

09 June 2022 - Ten Mile Bank Village Hall

07 July 2022 – Hilgay Village Hall

04 August 2022 - No meeting as COVID-19 restrictions lifted (TMB)  

01 September 2022 – Hilgay Village Hall

06 October 2022 - Ten Mile Bank Village Hall

03 November 2022 – Hilgay Village Hall

01 December 2022 - Ten Mile Bank Village Hall

The Role of the Clerk


The Clerk is the ‘Proper Officer’ of the Council who is responsible for the smooth running of the Council’s business. He/she is the first point of contact for the Council and all correspondence comes to the Clerk.


Responsibility for implementing the decisions of the Council rests with the Clerk along with giving professional guidance where necessary whilst remaining neutral and discrete. The Clerk is also responsible for financial management.


The Clerk prepares, circulates and displays agendas in public places. She/he signs notices and summonses with a list of business to be transacted but does not have the power to fix the meetings of the Council. The Clerk is required to attend meetings, take minutes, keep Council minutes in a book and hold other documents.


A member of the Council may be appointed as Clerk without remuneration but nowadays it is more usual to appoint someone who is not a councillor to be paid for the work they undertake.

Hilgay Village Hall